If you are a motor carrier and have an agreement with UCR, there is no need to file. The UCR Registration Rate is published in the Federal Register and is subject to annual revision by the Department of Transportation.
UCR is a system used by the FMCSA to track commercial motor vehicle operators. It’s a requirement for all carriers in order to ensure compliance with the federal law that prevents carriers from transporting hazardous materials without proper training or supervision.
What is UCR Filing
The Unified Carrier Registration (UCR) is a federally mandated program that replaces the Single State Registration System (SSRS). The UCR Act states that individuals or companies involved in interstate travel must pay an annual registration fee based on the total number of vehicles in their fleet. The 2023 UCR filing fees are a major source of revenue supporting safety programs and USDOT officer training.
The UCR program has been updated periodically to align with changes in technology and new legislation. This document will help you understand how the UCR program works, what the license requirements are, what documents are required for renewal, and how to register your vehicle.
Documents that must be filed to establish a new UCR Agreement for 2023
To establish a new UCR Agreement for 2023, you must file the following documents with your local UCR office:
- Application for a new 2023 UCR filing Agreement. You will need to complete this form and submit it with all necessary supporting documentation. If you have been issued an existing UCR Carrier Agreement, please contact [email redacted] regarding any additional information that may be required to make this filing process effortless.
- Certified copy of your current UCR Carrier Agreement (if applicable). This can be sent via email or fax transmission directly from its source as long as it has not been altered in any way since being certified by either party’s bank/financial institution otherwise, we will require its physical delivery at our office address listed above.
How rates are computed
The UCR fee is computed based on the weight of the vehicle, the distance traveled by the vehicle, and the number of axles on the vehicle. The amount paid by a fleet owner or operator is determined by multiplying each item by their respective factor.
The calculation begins with finding out how much weight each axle contributes to overall gross weight (GW). Next, we take into account any additional GW due to non-recreational trailers that may be towed behind commercial vehicles such as refrigerated trucks and tractors, this figure is added to all other weights involved in calculating your total GW value.
Finally, we add up all those figures together including any non-recreational trailer units before dividing by 100 for each type of unit being considered separately: truck tractor/trailer combinations have their own separate UCR fees because they require more work from drivers during transit operations than other types like buses do which means there’s more cost associated with them compared against others types.
Rates for carriers that do not file
Carriers that do not file UCR data with the Commission shall be charged an annualized rate based on the national average of their annualized rates.
How to identify the “UCR Carrier” on the Schedule 1 and 2 filings
- The carrier that is identified on the Schedule 1 and 2 filings is the carrier that is responsible for paying the UCR fees.
- The carrier’s USDOT number should be listed in bold print under their name.
How to compute the UCR fee on a combination of vehicles if only part is subject to the UCR Registration and/or Fees?
If only part of the vehicle is subject to the UCR Registration and/or Fees, select the appropriate option on the Filling page:
- For vehicles with a gross weight of fewer than 4,500 pounds (1 ton), enter $xxx in box 22a and select “Enter Vehicle” or “Add/Edit Vehicle” from the dropdown menu. Then click on “Calculate Fee.” The fee amount will automatically update based on your selection and will not require additional inputted data.
- For all other types of vehicles (i.e., those with a gross weight greater than 1 ton), enter $xxx in box 22b and select “Enter Vehicle” or “Add/Edit Vehicle” from the dropdown menu then click “Calculate Fee.” The fee amount will automatically update based on your selection and will not require additional inputted data.
We hope that this information will help you understand how to use the UCR Fee Calculator for 2023 and what your responsibilities are if you are paying more in taxes than is required by law. If you have any questions or would like further assistance, please contact us at ( contact number) or fill out our online form.